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Archive for the 'Top Tips' Category

Sales tips

Tips to help improve your sales approach, get more and better leads, and increase sales.

Know your customer value proposition

What value – what unique benefits – does your business and its products or services provide? Ensuring salespeople articulate this message clearly can create stronger links with consumers who would most value your offerings – which means more sales. Summarising your value proposition into a concise ‘elevator pitch’ can also help when spreading the message to employees and consumers.

Create a sales document

Put your value proposition into a document alongside key information such as company history, vision, values, what you do and for whom, what makes you unique and better than the competition. Be brief but include anything that adds credibility. Doing so could aid planning, help to define key sales messages, and become the basis of marketing materials such as brochures or flyers to give to potential customers.

Have a plan

What are your sales goals and priorities? Are your sales forecasts realistic? Which consumer groups represent your best targets? What are your key sales messages? What are your sales opportunities or threats? What are your key sales tactics? How could you work to improve your overall sales approach?

Manage leads

Good lead management focusses on both quantity and quality of leads. Do you know which customer groups generate the most leads that end in sales? Or which sales approaches bring the highest value customers? Keep an analytical eye on leads; it helps to know how many leads you need to reach targets, and which sources of leads return the most sales – or the most valuable sales.

Use a system

Online customer relationship management systems can be useful and cost-effective for both individual salespeople and big sales teams. Beyond the basics such as storing contact data and sales interactions, they offer tools for tracking and managing leads throughout the sales process, and analysing sales and customer data over time. Such systems can also be integrated with productivity software such as MS Outlook or Google Apps, or accessed via smartphones. (Examples: Salesforce, Zoho, Dynamics).

Rethink sales approaches

Review how you generate leads and sales and rethink the options. Which approaches deliver the most or least sales? Which approaches are you missing? Example approaches: lead generation via advertising, direct marketing, flyers, email or online marketing, telesales, discount promotions, referral or word-of-mouth schemes with existing customers, exhibitions or networking events, creative selling.

Encourage word-of-mouth

Customers who recommend you to others are invaluable sales drivers because people tend to trust friends or colleagues more than businesses they have never used. It can happen organically by selling quality products or services and treating customers well. Or you can encourage it by asking customers to tell friends, offering incentives to do so, or providing easier ways to share, such as via online social networks. But remember: word-of-mouth belongs to the consumer – encourage but don’t try to control.

Offer free samples

In an economy where consumers are reluctant to open their wallets to new companies, free samples or test drives could represent a strong sales generator. It’s a softer alternative to the hard sell, and it could persuade new customers to switch from competitors. Many products and services can be tried in some way before purchase, so explore if and how it could work for your business.

Listen to customers

Sometimes sales are achieved not through marketing messages and value propositions but through the simple act of listening to customers and linking their individual needs with the value you can offer. Well thought out sales messages are important, but don’t forget the value of listening. See Are you listening?

More information – Identify and sell more to your most valuable customers

Energy efficiency

Practical tips to help cut costs by becoming more energy efficient. 

For more tips relevant to your business type and size visit the websites listed at the end of this article.

Engage your people

Positive attitudes foster changes in behaviour. Engage your people by promoting both the cost and environmental benefits of energy efficiency, and ask them for ideas on how to be more energy efficient.

Measure your carbon footprint

Calculating your total energy usage can highlight problem areas which could be turned into opportunities to improve efficiencies and cut costs.

Create an action plan

Create an energy efficiency action plan which outlines key priorities, problem areas, and opportunities to cut costs. Get guidance and support from Business Link, Carbon Trust or Envirowise. 

Think ahead

As one conservationist said: “In the long term, the economy and the environment are the same thing. If it’s unenvironmental it’s uneconomical”. Keep this perspective in mind to stay motivated for the long-term.

Find the right temperature

According to Carbon Trust, for every additional degree in temperature you typically pay an extra 8% in heating costs. Keep room temperatures comfortable but cost-effective.

Switch to efficient lighting systems

According to Carbon Trust: changing tube lights from T12 to T8 or T5 will offer savings of 10% or more; and occupancy sensors which automatically turn off lights in vacant areas can cut costs by 30%.

Power-down computer equipment

Correctly set up power saving and standby features to automatically power-down devices, or simply turn them off when not in use. Carbon Trust estimates £35 a year could be saved for every computer.

Create an equipment policy

Develop and communicate guidelines. For example: computers should automatically power down after 30 minutes of inactivity; individuals leaving the office last are responsible for turning off lights and equipment.

Save water

Envirowise has a section on its website that shows you how to conduct a water audit and cut down on water use: www.envirowise.gov.uk/water

Heating and boilers

Make sure heating and boiler controllers are scheduled to take account of occupancy patterns and weather conditions. Properly maintain equipment. Insulate pipework.

Energy monitors

Monitoring devices are emerging that provide current and past energy usage and trends. Such devices can help to see how your energy efficiency efforts are reducing costs.

 Waste reduction 

Examine your waste disposal bill to see where your heaviest expenses lie; target problems and try to reduce these amounts. You can find waste minimisation tips at www.envirowise.gov.uk

Air conditioning

Make sure air conditioners don’t operate below 24 degrees. Keep a temperature gap between heating and air conditioning so that both don’t activate at the same time. Use variable speed drives (VSDs).

Equipment upgrades

Ensure new equipment purchases, from computers to fridges, have good energy efficiency ratings. This provides long-term cost savings on purchases which can help to offset initial expenditure.

100% first year capital allowance

Through the ECA scheme you might be eligible to claim 100% first year capital allowance on investments in energy-saving technologies, such as heating and air conditioning and low carbon emission cars.

Install Building Energy Management Systems

Computer controlled system that monitors and controls building services and provides analytical data to track energy saving. Especially useful for buildings with changing usage and occupancy patterns.

Combined Heat and Power

On-site generation of electricity and re-use of heat produced in the process. Carbon Trust says they are “the single biggest way to cut buildings–related energy costs” when used correctly.

More info:

Business Link - A wide range of environment and efficiency guides, advice and support

Envirowise – Resource efficiency and money saving resources

Carbon Trust – Cut carbon and reduce costs

Customer care

Five tips for improving customer care, satisfaction and loyalty.

1. Remember why it’s important

Taking good care of customers improves customer satisfaction and loyalty, and increases the chances of customers recommending your products or services to others.

It’s an important part of relationship marketing, which focuses on getting and keeping customers through a combination of marketing, quality, and customer service. Building relationships also helps to minimise costs, because retaining customers is usually cheaper than acquiring new ones.

2. Identify high value customers

Which individual customers, or customer groups, give you the greatest financial return – when considering the costs associated with acquiring, managing and servicing them?

Answering this question allows you to focus time and resources into keeping your highest value customers happy. It also guides the acquisition of new customers which fit this high-value profile.

3. Establish feedback mechanisms

Conduct surveys, questioning customers on factors such as product or service quality, response times, staff knowledge and attitude, complaint handling, and overall satisfaction. Surveys that remain consistent are useful for tracking performance over time. To maximise participation: keep things simple, offer options to respond online, and consider offering incentives.

Other feedback methods include: comment cards or “tell us how we are doing” links on email footers or websites; insights from customer-facing employees; talking to customers individually or in focus groups;  courtesy calls; dialogue via social networks or online forums.

Make feedback a two-way process: thank customers for their participation; respond to dissatisfied customers and resolve their complaints; openly explain to customers how you are trying to improve.

4. Establish customer service metrics

Identifying high value customers, and obtaining customer feedback, allows you to define key customer service metrics which you should both maintain and improve upon.

For instance, you may learn that high value customers are generally satisfied, but unhappy with how your people respond when things go wrong. Such a weakness represents an opportunity to react to customer feedback and improve in future.

5. Train your employees

Employees may need support and training to improve on the customer service issues identified. Review customer feedback and performance metrics, and use these insights to develop a training plan which plugs the gaps in your customer service.

More info - Manage your customer care guide

Top tips for achieving a work-life balance

Set work and life goals, create a routine, remember what’s important. Find a balance between work and life.

Create a work and life routine
A clearly defined work routine helps to keep focus when you should be working, and makes you feel more entitled to breaks when they come around. Regardless of how busy you are, be sure to include a few hours rest in your daily routine, without fail. Once your designated rest time comes: switch off and enjoy life. Also see Organising your days.

Set realistic timings
Be realistic about how much you can fit in. Things often take more time than planned, pushing other tasks behind schedule and leaving you demotivated and forever playing catch-up. Set realistic timings, or put some spare time in-between key tasks; if things do go to plan you can always use the spare time to catch up on emails, or take a break.

Set work goals
What key goals must you achieve this week to make you feel productive and satisfied? Realism is important when answering this question, otherwise you might constantly feel under pressure to work when you should be relaxing. Once you achieve the goals you have set, you may find it easier to justifiably switch off.

Set life goals
Why not set life goals too? What personal goals can you set this week to achieve a happier life? Catch up with three friends or family members each week; make two trips to the gym; read one book? Also think about setting longer term goals such as ensuring you take at least one long break every year.

Separate work and life spaces
Do you work from home? If you do, when the working day ends: close the door to your office, put your work phone on silent, pop your papers in a drawer, and slide the laptop out of sight. If you don’t make efforts to separate your work and life spaces you may never feel truly switched off from the pressures of work.

Mix work and life
It might sound counter-intuitive when trying to separate work and life, but could you multi-task work and life in order to get more done more quickly? If you are attending a meeting in town, could you get your shopping or dry cleaning done afterwards? If you have a business conundrum to ponder, could you do so whilst walking in the park?

Say no
Saying no to one thing may enable you to say yes to something else. Is the appointment with that pushy salesman really going to offer value? Do you really want to attend that social occasion that’s bound to bore you? As with our tips on setting goals, it’s about remembering and prioritising what’s important in both work and life. Obviously this is one tip you could take too far; be mindful of and sensitive to times when you shouldn’t say no even if you’d like to.

Delegate
Business leaders and managers can struggle to cede control, which means they often end up doing the jobs of multiple people. If you can delegate a task effectively, you can win back part of your life. Delegating can also engage and motivate employees who feel privileged to take on new and important responsibilities, so it can be a win-win.

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Top tips: Tackling workplace disenchantment

Tough times have resulted in growing employee dissatisfaction in many workplaces. What can businesses do to foster a happier and more engaged workforce?

The Economist recently reported that employee disenchantment with work is growing, partly due to the recession, and partly to “the drive to improve productivity, which is typically accompanied by an obsession with measuring performance”. So what can companies do to create a happier and more engaged workforce?

Pay attention to the human side of management
The Economist advises companies to “do more than pay lip service to the human side of management”. Managers should value the human dynamics important to their roles; factors such as open and strong communication, effective employee engagement, understanding and empathy for the employee viewpoint, and fair performance management.

Understand the employee viewpoint
One key practical step is figuring out the root cause(s) of employee disenchantment. Open up strong lines of communication between management and employees in order to understand workplace views, frustrations or anger. Use this intelligence to make judgements on how you can improve things.

Act on justified complaints
When workplace disenchantment is justified: commit to making changes. Reacting to and acting upon legitimate complaints positions you as a company that listens and cares about changing things for the better. A proactive approach also means employees are more likely to share their concerns and complaints in the future.

Manage expectations
If workplace disenchantment is unjustified, be clear with feedback to employees so that their expectations are managed effectively. Demonstrate that you have listened, but firmly explain the business’s perspective; explain why your point of view is justified. If employees understand your perspective they are more likely to respect it.

Be honest and clear
Bob Sutton from Stanford University suggests that companies should ‘come clean’ with workers, even in situations where there is bad news. He also says that in general business leaders must be clear with the signals they send out; ambiguous messages or out-of-turn phrases can quickly create anxiety and speculation among employees.

Handle poor performers
Targets and performance measures are important and often necessary, but when handling poor performers keep in mind the human perspective. Are skills gaps hitting performance? Could low morale, motivation or personal issues be to blame? Work together to understand the reasons, and work to improve things for both business and employee.

Work towards ongoing employee engagement
Negative emotions are “often crucial for survival” because they “narrow and focus attention” onto problems and spur positive change. By creating ongoing feedback mechanisms for capturing and curing workplace disenchantment you can continually turn problems into positives, for the benefit of both the business and its employees. Such a ‘win-win’ culture is part of what fosters a truly engaged workforce; so in essence, problems really can turn into positives.

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