Archive for March, 2008

New business worksheets

Business Link has designed a new range of practical guides and worksheets that can be used to capture your ideas, explore aspects of your business and help you think about the questions you should be asking to take your business to the next stage.

Starting your business - a plan for success

Starting a business is exciting but daunting - you need all the assistance that you can get. This worksheet highlights the key areas that you need to focus on.

Read our guide: Starting your business - a plan for success.

Running your business - a guide to being more efficient and competitive

Well structured food for thought exploring the areas you should be looking at and raising questions you should be asking to capitalise on the full potential of your business.

Read our guide: Running your business - a guide to being more efficient and competitive

Growing your business - a guide to turning ambitions into reality

Businesses cannot stand still - they must constantly find ways to move forward and grow. This worksheet has been designed to help you take your business to the next level.

Read our guide: Growing your business - a guide to turning ambitions into reality

Video interviews - see how we work with businesses

See how our service could work with your business by watching our series of short video clips: http://www.thinkbusinesslink.com/interviews/

Top 7 tips: Get new customers

1. Build a customer profile
First, write down five characteristics, which, in your mind, define your ideal customer. Second, analyse and group your existing customers, breaking them down by value. Look at customers that bring in the most cash for the least effort, or those that are the most loyal, engaging or fun to serve. Identify any common characteristics or attributes. In doing so, you have defined a profile not just for your best existing customers, but your best prospects too. Third, consider how you acquired them. Again, patterns may emerge. For example, if your most valuable customers are 30-something females that you acquired via e-marketing, you have identified both a target market and a method of reaching them. Finally, compare your analysis from steps two and three with the original ‘ideal customer’ you defined earlier. If there are differences, you may need to re-evaluate your own perceptions about who your ideal customer is.

2. Plan, define a strategy
As ever, a little planning counts for a lot. Your time and resources are limited, so you need to focus your efforts on activities that return the greatest possible results. If you have defined who you want to target, you need a strategy for the how. How exactly are you going to reach your targets? Evaluate the methods at your disposal and define an action plan. It doesn’t have to be pages long, but it should be dynamic. Don’t be afraid to change things, ditching methods that fail, and focussing extra resource on ones that succeed. Such steps may seem obvious, but businesses often fail to think strategically about customer acquisition - a failing that only serves to slow down the search for new customers.

3. Word-of-mouth
Few other methods of promotion come close to the power of a personal recommendation from a family member, friend or colleague. In many ways word-of-mouth is an organic process; providing a quality product or service and an excellent customer experience will invariably get people talking and lead new customers to your door. But you can actively pursue word-of-mouth. For example, you could collect testimonials from satisfied customers and publish them on your website, or get people talking through email or flyer campaigns that provide an incentive for spreading the word. The Internet is making it easier than ever for satisfied customers to share their experiences, increasing your scope for capitalising on word-of-mouth and viral marketing approaches. The challenge is to figure out clever ways to get people talking about you - online or off. Foster strong relationships with customers as much as possible, because close customers are customers that care about your success. If they get the chance to promote your business on your behalf, they will.

4. On and off
More and more, businesses are adopting online methods of finding customers, whether this be through their website, online advertising, email or new media communications. This is all very well, but don’t forget the value of offline channels too, such as the direct mail letter, flyers, brochure packs, poster campaigns, or even marketing messages on the side of a bus or a cup of coffee. If anything, the more firms fight to gain exposure online, the more the offline world becomes a clearer playing field. Both online and offline methods of finding customers have their unique value, and are complimentary to each other. Think about how you can capitalise on both worlds side-by-side.

5. Something for nothing
Whether you sell products or services (at high or low value per unit) there may be scope for offering a little something to potential customers for free. This may serve as the taster reluctant consumers need to engage with your brand. But be careful, giving away too much is an obvious drain on your time and resources, so plan such promotions carefully. And ‘freebies’ are not always appropriate, so think about whether the approach suits your brand. But remember, there are many ways to offer something for nothing. Introductory discounts, special offers such as voucher coupons, recommendation schemes, buy one get one free, samplers, competitions or prize draws. If you are 100% confident in your product or service, you could also offer a money back guarantee for the first sale.

6. Keep your eye on new technologies
The internet wasn’t the first new technology that allowed businesses to reach out to new customers in new ways, and it certainly won’t be the last. The next big thing, so they say, is mobile and pervasive (location-based) computing. Mobile devices that are aware of user location and capable of communicating with their surroundings may one day promote your business and its products or services. Plug that potential into the existing online world, and you have a next generation platform to talk to potential new customers. Ok, it may be unrealistic to think that you can become a pioneer in cutting-edge technologies. But at the very least, having an awareness of such trends could mean that you can capitalise on them before the competition, winning new customers in the process.

7. Monitor success
As you acquire new customers it’s important to monitor your success. If you are not doing so well it may be time to change your direction. If you are succeeding, identify which approaches are working and pump more resource into your winning formula. Either way, monitoring your success at acquiring new customers gives you the intelligence you need to move forward effectively.

HR focus: PAYE returns online, pre-employment checks and diploma qualification

Receive £100 for filing your Employer’s End of Year Return online (PAYE)

Businesses with less than 50 employees can receive a tax-free payment of £100 for successfully filing their 2007/08 Employer’s End of Year Return (P14s and P35) online. A further tax-free amount of £75 is available for the tax year 2008/09.

For both tax years, the Return due date is 19th May.

In addition to receiving tax-free payments, online filing has many benefits. Not least that errors in filing documents can be identified and resolved quickly, avoiding potentially costly delays. Returns can be filed as soon as the tax year has ended, administration time and costs can be reduced, and crucially - your business will be ready for 6 April 2011 when online filing will become compulsory.

More information on PAYE Online for Employers

Pre-employment checks

You may wish to check a prospective employee’s references before making an unconditional job offer. But remember - candidates must give permission for referees to be contacted, and (except for some employers in the financial sector) previous employers are not obliged to give references.

In some circumstances you may also need to perform additional pre-employment checks before taking on staff - such as qualification checks, criminal record checks, health checks, or checks to ensure an employee has the legal right to work in the UK.

If references or other pre-employment checks are required, make explicitly clear when communicating with prospective employees that an offer of employment is made subject to the condition of obtaining satisfactory results.

More info on references and pre-employment checks

The Diploma: a new qualification for 14-19 year olds

The Diploma is a new qualification for 14-19 year olds that mixes theoretical study and practical experiences, developing skills and knowledge in young people that are better suited to both employment and higher education.

The new qualification has been ‘designed by employers for employers’ to meet the needs of businesses, and give young people improved opportunities to succeed in their working lives.

“Diplomas contain the knowledge and skills needed for a head start in business life”, said Sir Alan Jones, Chairman Emeritus of Toyota Manufacturing UK Ltd.

Find out more about what the Diploma can mean for you and your business

Office space

Recent years have seen a culture shift in which more and more businesses embrace the notion of remote working. Developments in technology such as email, laptops, secure virtual private networks, PDA’s, wireless broadband and smart phones have enabled this change - and organisations have been quick to recognise the benefits. Reductions in commute times, expenses and carbon footprint, the restoration of a work/life balance and increased staff retention have all contributed to their motivation to move forward. But despite such new-found benefits, businesses appear to be less progressive when it comes to managing and improving office space efficiencies.

A recent Management Consultancies Association study suggests that desks are empty for 65 percent of the time. In light of this, when you consider that property consumes 20 percent of business cost, second only to wages, can firms afford to continue to finance empty office space?

One option would be to side step the expense of an office altogether. However, the office still provides a critical function for most businesses. The need to hold meetings, entertain clients and facilitate team-based or collaborative working remain vital tasks which directly counter the virtues of remote working. Positive working environments also have a huge impact on staff morale and productivity, which may be diluted by fragmenting the workforce. Technology hasn’t made the office redundant just yet.

The commercial property market has recognised the evolving needs of businesses, and there is now a raft of solutions available to SME’s outside of the traditional lease which allow companies to find the right balance. There is no one size fits all solution - the important thing is to find the right fit for your organisation. Here are some options to consider:

  • Virtual offices - provide mail and call handling facilities, allowing organisations to have an office address and reception, as well as desk time and use of facilities, while not having to pay for permanent space.
  • Hot desking - office desk-share systems can allocate space as and when required.
  • Shared space – provides permanent desk space alongside other companies, so that a number of organisations can co-habit within the same space.
  • Serviced accommodation – as an SME it can be difficult to predict how the business will grow Serviced accommodation can provide the flexibility to expand as and when needed without having to pay to relocate or extricate yourself from a contract.

It is sometimes easier to carry on as is, taking an ‘if it ain’t broke’ attitude. But to keep pace in an aggressive and changing market place, astute businesses constantly seek to secure a competitive edge. Whether that means ditching your existing office space in favour of a new approach will depend on your business and how you want to run it. But remember: in today’s business world, people no longer need to be at the office to be at work.

More info - Employees working from home

More info - Get the most from your network (including virtual private networks)

More info - Wireless technology

Access to finance: The Small Firms Loan Guarantee

The Small Firms Loan Guarantee (SFLG) is a government-backed guarantee for business loans administered by approved money lenders. It aims to support small to medium-sized businesses that have viable business development plans but lack the assets required to secure conventional loans. In essence, the scheme seeks to facilitate the development of firms with strong potential, but limited borrowing power.

The SFLG guarantees loans, but it does not guarantee that every small to medium-sized business is entitled to a loan. The scheme is administered by private money lenders, from high-street banks to specialist not-for-profit organisations such as the South West Investment Group. Each lender defines their own eligibility criteria and makes their own borrowing decisions. As a result, the decision whether to grant a loan remains a commercial one, which remains solely with the money lender.

The main features and criteria of the scheme are:

  • A guarantee to the lender covering 75 per cent of the loan amount, for which the borrower pays a two per cent premium on the outstanding balance of the loan.
  • The ability to guarantee loans of up to £250,000 and with terms of up to ten years.
  • Availability to qualifying UK businesses with an annual turnover of up to £5.6 million.
  • Availability to businesses in most sectors and for most business purposes, although there are some exceptions.
    Source: berr.gov.uk

In March, Budget 2008 announced that the SFLG scheme is extending its eligibility ‘to include businesses with growth aspirations over five years old’. In addition, a temporary 20 per cent increase in available funds was announced. Together, these changes broaden the scope and availability of the scheme, providing more opportunities for access to finance amongst small to medium-sized businesses.

Businesses interested in the SFLG scheme should contact participating money lenders for more information on availability and eligibility criteria.

View list of participating lenders on the BERR website

Download Loans and overdrafts guide

Business awards: the best in the business

Ask an award winner how they feel and you might be told that they didn’t think they had a chance of winning. Sometimes it’s hard to fully appreciate the significance of your own achievements - even harder to believe you are the best in the business.

In many ways such modesty represents the biggest challenge to overcome when thinking of applying for a business award. If you don’t think you are going to win, why bother? This attitude prevents many firms from entering business awards in the first place. But of course, the more pertinent questions may be: What have you got to lose? Or more importantly, what have you got to gain?

The only thing you stand to lose - aside from a touch of pride and a bit of time - is the awards competition itself. But even if you don’t win, the steps you take when entering or taking part could help you review your business performance and thus help it develop. Let’s say the application process asks you to evaluate your success based on several different factors, such as customer service, innovation, sales performance or operational efficiency. At best, the act of putting your success into words is a great boost to your confidence. At worst, the process may highlight areas where you need to improve.

Then there is the question of what you have to gain. First comes recognition, both with respect to your own achievements among peers in your industry - but also amongst customers, who will associate your business with success and prestige. This should increase their respect and loyalty towards your brand, and also give them a reason to feel good about themselves. Everybody likes to back a winner.

Winning business awards is also priceless from a promotional point of view. You will very quickly see the value in adding ‘award-winning’ to your ‘about us’ blurb, your flyers, product packaging, sales presentations, advertisements, and anywhere else you care to shout about your success. It makes consumers and competitors take note - it makes you seem unique and better - opening the door to new business. The PR and word-of-mouth opportunities are equally compelling. Local media may enjoy publishing stories of regional success, and if that happens word travels fast.

Of course, despite all the benefits, you may still be left wondering whether business awards are really just a game for the elite - the businesses at the cutting edge of technology or working in the most fashionable of industries. This may sometimes be the case, but often, business awards are less concerned by glamour and more by drive, performance and measurable results, whether that comes from a business working in new media, manufacturing, textiles, healthcare, or any number of other industries. And often, it’s not a case of what you do but how you do it. To name a few examples, business awards look for measures such as how you out-performed on your business plan, how you made your business a satisfying place to work, how you provided excellent customer service, or your versatility and imagination at solving your biggest problems.

You may need to buy a ticket to win the lottery, but to win a business award, it’s less about crossing your fingers and more about showcasing your hard work, determination and excellence. Someone has to win, and it really could be you.

Click here to view a list of current and future regional business awards